Job description:
Palleon Pharma Inc. seeks a talented and highly motivated individual to join its growing team in Waltham MA. The Office Manager will report to the SVP of Operations and Finance and will provide support to members of the senior management team, as well as general office management support in an innovative company setting. The ideal candidate is self-motivated with a consistent track record of assisting team members in a fast-paced environment. The candidate must have exceptional written and verbal communication, administrative, and organizational skills. S/he must also have the ability to work independently on projects from start to finish and be able to work successfully in a dynamic atmosphere while managing a wide variety of professional and personal activities in a confidential and discreet manner. The Office Manager will be expected to work in the Waltham office 5 days per week.
Position Responsibilities:
Executive Administration, including:
- Perform a broad range of administrative support activities on a regular basis, requiring efficiency, initiative, and judgment
- Maintain calendars; schedule meetings, conferences, and appointments; arrange hotel and travel accommodations
- Prepare reports, presentation materials, and summaries
- Perform reception duties including greeting visitors
- Maintain hard copy and electronic filing systems
- Convey a professional image when representing the organization internally and externally
- Assure discreet handling of confidential and/or sensitive information
Office Management, including:
- Perform independent project-based work
- Act as primary resource for general office and site questions
- Manage external service providers in the delivery of office services and be responsible for ensuring the office is functioning smoothly
- Manage the hoteling system for shared office space
- Manage the outsourced lunch delivery service
- Manage visitor access and security passes, and maintain security awareness
- Order office supplies and company gear/gifts
- Schedule and organize company outings and gatherings
- Arrange company luncheons, coffee breaks and monthly birthday celebrations
- Coordinate company wellness initiatives and volunteer opportunities
- Own and manage the company admin purchasing credit card including gathering all receipts and approvals
HR Administration, including:
- Support the hiring process by scheduling interviews
- Coordinate onboarding and termination of staff
- Coordinate employee benefits programs
- Coordinate annual review/revision of Employee Handbook
- Oversee vacation tracking within HRIS system and provide support to employees as needed
- Review and approve benefit-related invoices on a monthly basis
- Update Company Org Chart and Company Directory
Qualifications:
- Associate’s or Bachelor’s Degree preferred
- 5+ years of experience as an Administrative Assistant with at least 3 years of experience supporting VP or C-level management
- Biotech/pharmaceutical industry experience preferred
- Extensive Microsoft Office skills
- Experience with calendar management and national travel scheduling and booking
- Strong written and verbal communication skills
- Project coordination experience and the ability to work well with all levels of internal management and staff, outside clients and vendors
- Ability to exercise sound judgment and confidentiality
- Excellent organizational skills and attention to detail
- High degree of professionalism, diplomacy, and discretion in handling confidential information
- Self-motivated, takes initiative and pride in work product
- Sincere interest in helping to create and maintain a healthy and productive company culture by making the office a place where team members want to work
- Highly resourceful team-player, with the ability to work independently as well as collaboratively with all members of the team
Who We Are:
Palleon Pharmaceuticals is the leading biotechnology company developing drugs that harness glyco-immunology to treat cancer and inflammatory diseases. The company’s proprietary platforms enable new target discovery, patient selection, and the development of novel therapeutics for devastating diseases characterized by immune system dysfunction. Palleon’s lead program in oncology, E-602, is a first-in-class enzymatic degrader of immunosuppressive sialoglycans on tumors and immune cells which is now being evaluated in a Phase 1/2 study (NCT05259696). www.palleonpharma.com
